ITIL training is crucial for businesses wanting to implement the ITIL framework within the organisation. ITIL is important for preventing the problems detailed in this guest blog post from Ilya Elbert as it ensures that a strategy is in place for delivering and maintaining an IT service strategy…
Small business owners hardly ever pay attention to computer data backups. However, complacency could be very harmful here. Ideally, it would be highly advisable for small business owners to have service companies that they can get advice from when choosing and maintaining their backups. Aside from that, it would also be vital for them to get a basic understanding of the main problems that come with these backups overall.
Top Tips on Computer Data Backups
1. Test backups on a regular basis and monitor all of the log files.
For maximum effectiveness, computer data backups need to be automated to make sure that their tasks are always launched on a proper and consistent basis. However, the backup system also has to be monitored very diligently to ensure that it keeps functioning properly.
Sadly, not a lot of small business owners monitor their data backup systems until it is already too late. In fact, most people out there tend to set up a backup system and then just forget about it later on. As beneficial as automation may be, a completely hands-off approach could still be dangerous if nobody oversees the backup process – remember that.
2. Keep testing those backups.
No matter how modern or new a backup system may seem, that doesn’t mean that everything will just work properly. In fact, that doesn’t even mean that it will keep working indefinitely. Because of this, it would be vital to restore several files and folders from the backup media every now and then in order to check whether the backup system is actually still working.
Read about the possible problems created by the use of personal devices in the workplace. How would these be backed up?
If the routine of the automated system includes verified runs with every completed backup task, then testing sample restore jobs every month should be enough. However, if there is a very low risk tolerance involved, it might be smart to simulate sample restore jobs every week instead.
The Problem with Some Backup Systems
Why is it so important to take precautions, even if the chosen backup systems are already known for being reliable? Well, backup devices are some of the very few parts of a server or a PC that still consist of moving parts.
Because of this, they have a much higher risk of failing. Plus, unlike sealed hard drives, backup devices are generally open, so they tend to attract more dust within a shorter span of time.
A Checklist for System Backups
1. Watch the system’s log files.
Aside from running sample restore jobs, it would also be important to check the system’s log files on a daily basis. This would include getting to know what they look like when they’re in optimum condition. This way, you will be more prepared to figure out where the problem lies if anything goes wrong.
2. Watch the backup log files.
A lot of computer consultants get automatic emails on their clients’ log files, but this shouldn’t be restricted to them. In fact, companies with several branch offices should do the same thing, too. For more flexibility, an email alias can be set up, so that the log files are automatically sent to you, as well. This will also ensure that the monitoring continues, no matter what.